Thank you for organizing these, @jeremie.vandenplas
I have a small proposal for scheduling to help avoid time conflicts.
Problem: Currently, we give ample time for people to indicate availability in Doodle, and then we have a potentially very short notice when a decision about the meeting time is made. Specifically, Doodle is now open for the next 10 days, which is plenty of time. But we will make a meeting time decision on Sunday evening, for a meeting that could in theory be on Monday morning.
When I mark my availability, I look at my calendar for that week and provide all my available time slots. But in the meantime, I’m also scheduling other meetings. So it becomes a game of chance whether I will schedule some meeting at an overlapping time with a Fortran call.
So, I suggest the following:
- This month, we decide on the meeting time a bit sooner, perhaps at the end of the work week, Friday evening (March 19)
- In the future, we follow this pattern:
- Scheduling in Doodle happens during the 1st week of the month
- Fortran call occurs in the 3rd week of the month (except during events like FortranCon, J3 meetings, and similar, if they occur in the same week).
That way, we will have one week between the meeting time being set, and the meeting itself.
What do you think?